A. Determine Taxable Employment Income and Employment Income Tax Liability:
- Calculate Monthly Salary:
- Each laborer’s monthly salary is Br 800.
- However, for employees with more than 5 years of service, their monthly salary is increased by 10%.
- Calculate Overtime Pay:
- Each laborer receives Br 200 for overtime during the night shift.
- For weekends and public holidays, the overtime pay is increased by 50%.
- Calculate Total Monthly Income:
- Total Income = Monthly Salary + Overtime Pay
- Determine Taxable Income:
- Taxable Income = Total Income - Deductions (such as contributions to pension schemes or health insurance)
- Calculate Employment Income Tax Liability:
- Use the progressive tax rates in Ethiopia to calculate the tax liability on the taxable income. The tax rates may vary based on income brackets.
B. Prepare Employment Income Tax Declaration:
- Include personal details of each employee:
- Name, address, identification number, and employment details.
- List Monthly Salary, Overtime Pay, and Total Income:
- Include the breakdown of each employee’s monthly salary, overtime pay, and total income.
- Calculate Taxable Income:
- Deduct any allowable deductions from the total income to determine the taxable income.
- Compute Employment Income Tax Liability:
- Apply the progressive tax rates to the taxable income to calculate the employment income tax liability.
- Fill out the ERCA form for each employee:
- Provide the necessary information and figures on the ERCA Form 1103 for each employee.
C. ERCA Form 1103 - Lines 20 and 30:
- Line 20:
- Include not only the salary and overtime pay but also any other taxable income, such as bonuses or commissions.
- Line 30:
- Calculate the income tax liability based on the taxable income and enter the amount on Line 30.
D. Entries Required for Accounting:
- Record Monthly Salary:
- Debit: Salary Expense Account
- Credit: Cash/Bank
- Record Overtime Pay:
- Debit: Overtime Expense Account
- Credit: Cash/Bank
- Calculate and Record Employment Income Tax Liability:
- Debit: Income Tax Expense Account
- Credit: Provision for Income Tax (liability account)
- Prepare Payroll Entries:
- Debit: Salary Expense Account
- Debit: Overtime Expense Account
- Credit: Cash/Bank
- Complete ERCA Form 1103:
- Transfer amounts from the payroll records to the relevant lines on the form, considering the complex calculations and variations in salary and overtime pay.
E. Submit Employment Income Tax Declaration:
- Submit the completed ERCA Form 1103 along with supporting documents to the Ethiopian Revenue and Customs Authority (ERCA) within the specified deadline.
F. Pay Employment Income Tax Liability:
- Pay the calculated employment income tax liability to the ERCA by the designated due date, considering the complex calculations and variations in tax rates.
G. Maintain Records:
- Keep copies of all relevant documents, including the employment income tax declaration, ERCA Form 1103, and proof of payment, for future reference and potential audits, considering the complexity of the calculations and variations in income and tax liability.