Job Description: Purchasing Officer in Maternal Health Care & Child Health Care Hospitals

A Purchasing Officer in Maternal Health Care & Child Health Care Hospitals is responsible for managing the procurement process and ensuring the timely and cost-effective acquisition of goods and services necessary for the smooth operation of the hospital. They work closely with various departments to understand their needs and requirements and source the best quality products at the most competitive prices.

Responsibilities:

1. Develop and implement procurement strategies to meet the hospital’s needs and objectives.
2. Identify potential suppliers and maintain a strong network of vendors.
3. Evaluate supplier proposals and negotiate contracts and pricing terms.
4. Review and analyze purchase requisitions to ensure accuracy and completeness.
5. Collaborate with department heads to determine procurement needs and specifications.
6. Conduct market research to identify new products and suppliers.
7. Monitor inventory levels and ensure timely replenishment of stock.
8. Coordinate with suppliers to ensure on-time delivery of goods and services.
9. Maintain accurate records of purchases, pricing, and delivery information.
10. Resolve any issues or disputes with suppliers regarding quality, delivery, or pricing.
11. Stay updated with industry trends and changes in regulations related to procurement.
12. Develop and maintain strong relationships with suppliers to ensure the best possible service and pricing.
13. Collaborate with the finance department to ensure accurate and timely payment of invoices.
14. Implement cost-saving initiatives and strategies to optimize procurement processes.
15. Train and supervise junior purchasing staff, if applicable.

Requirements:

1. Bachelor’s degree in business administration, supply chain management, or a related field.
2. Proven work experience as a Purchasing Officer or in a similar role, preferably in the healthcare industry.
3. In-depth knowledge of procurement principles, practices, and regulations.
4. Familiarity with medical supplies and equipment used in maternal and child healthcare.
5. Strong negotiation and communication skills.
6. Excellent analytical and problem-solving abilities.
7. Proficient in using procurement software and tools.
8. Ability to work well under pressure and meet tight deadlines.
9. Attention to detail and accuracy in record-keeping.
10. Strong organizational and time management skills.
11. Ability to work independently and as part of a team.
12. Knowledge of relevant laws and regulations related to procurement in the healthcare industry.

Note: This job description is a general outline of the responsibilities and requirements of a Purchasing Officer in Maternal Health Care & Child Health Care Hospitals. Specific duties and responsibilities may vary depending on the organization’s size, structure, and specific needs.