Dear Parents,

I hope this email finds you well. I wanted to take a moment to inform you about an important requirement that our district has implemented regarding chaperones for school events and field trips.

In order to ensure the safety and well-being of our students, our district now requires all chaperones to undergo fingerprinting and background checks. This is a standard procedure that many school districts across the country have adopted to provide an extra layer of security for our children.

We understand that many of you are eager to volunteer as chaperones, and we truly appreciate your willingness to support our school community. However, due to logistical constraints and limited resources, we can only accommodate a select few parents who have already completed the preliminary fingerprinting process.

Please know that this decision was not made lightly, and we understand that it may be disappointing for those who are unable to participate as chaperones at this time. However, the safety and well-being of our students are our utmost priority, and we must adhere to the district’s guidelines to ensure a secure environment for everyone.

We encourage all parents who are interested in becoming chaperones to complete the fingerprinting and background check process as soon as possible. This will enable us to expand our pool of eligible chaperones in the future and provide more opportunities for parental involvement.

Thank you for your understanding and cooperation in this matter. We value your support and commitment to our school community, and we look forward to working together to create a safe and enriching environment for our students.

If you have any questions or concerns regarding the fingerprinting and background check process, please do not hesitate to reach out to us. We are here to assist you in any way we can.

Best regards,

[Your Name] [Your Position/Role] [School Name]